The Cairn Terrier Club Rules

(Revised April 2008)

1. NAME AND OBJECTS OF THE CLUB - That this Club be called "THE CAIRN TERRIER CLUB" hereinafter called "The Club". Its objects shall be:

(a) To promote the breeding of the old Working Terrier of the Highlands, now known as the Cairn Terrier.

(b) To promote and advance the interests of this breed by exhibiting and guaranteeing classes and providing special prizes in cash or otherwise as may be authorised by the Committee at shows wherever they may be held and by promoting shows or other events to be held under Kennel Club Rules and Scottish Kennel Club Rules, in so far as applicable, but at least one Club Championship or Open Show organised in any one year to be held in Scotland and any other shows when permitted to be located in the best interests of the breed but within reasonable access from Scotland.

(c) To adopt and publish a Standard of the Breed.

(d) To do all in its power to protect and advance the interests of the breed.

2. ESTABLISHMENT AND CONSTITUTION -

(a) The Club shall consist of an unlimited number of members, whose names and addresses shall be kept by the Honorary Secretary, and published in the Club Year Book, a current copy of which shall be lodged with the Kennel Club.  All overseas members shall be listed separately in the Club Year Book and they shall have no power of voting.

Candidates must be proposed by one member, seconded by another, both being fully paid members of the Club, and elected by the Committee either by meeting or by postal vote, one negative vote in four to exclude.  No member may use his connection with the Cairn Terrier Club for advertising or publicity purposes.

(b) The Committee shall consist of the President, Vice- President, Honorary Secretary, Honorary Treasurer and not more than twelve members, all of whose term of office shall be one year from 1st January following appointment.  The Office of President may not be held by one person for more than five consecutive years.  Any two of the President, Vice-President, Honorary Secretary or Treasurer must be resident in Scotland.

(c) Any member of Committee failing to attend three meetings in succession in one or more years shall, unless he or she has given the Honorary Secretary a suitable and reasonable excuse for his or her non-attendance, cease to be a member of the Committee.

3. ELECTION OF OFFICE BEARERS AND COMMITTEE -

(a) On or before 24th October in each year it shall be the duty of the Honorary Secretary to issue a notice in the dog press inviting nominations for the posts of Office-Bearers viz: President, Vice-President, Honorary Secretary, Honorary Treasurer, Auditor and Committee.   Existing Office-Bearers may stand for re-election without being proposed and seconded each year but if an Office-Bearer does not wish to stand for re-election, notification must be given to the Honorary Secretary by 1st October.  Each nominee and each proposer and seconder must be fully paid members of the Club.  All nominations shall be agreed to by the parties concerned.  Nominations made in accordance with the foregoing must be in the Honorary Secretary's hands on or before 8th November.  The Honorary Secretary shall issue on or before 24th November to all fully paid members entitled to vote a ballot paper on which shall be clearly set forth the names of persons nominated, or otherwise entitled to stand for re-election, for the various posts and for the Committee.  There shall be appended to the names of serving members a statement of attendances at Committee meetings during the past year.  Members shall vote on these Ballot Papers in the usual manner, and return them to the Auditor.  The closing date for posting ballot papers shall be 8th December.  The Auditor should wait seven clear days before counting the votes. However, if no new nominations have been received by 8th November and all existing serving members are willing to serve for a further year, no ballot papers need be issued. A notice to this effect should be posted in the dog press.

Ballot papers received by the Auditor later than 15th December, or postmarked after 8th December shall be invalid.  Members may be voted on for more than one office, and after the ballot shall, if elected to more than one office, have the right to decide which office they will accept.  Candidates standing for more than one office must submit separate Nomination Forms for each office.  The offices of Honorary Secretary and Honorary Treasurer may be held by one person.  

No person whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society

(b) RETIRED JUDGES. On retirement from the Judges List, any member on the A1 List of Judges, i.e. one who has awarded Challenge Certificates in the breed, will be included in a Judges Roll of Honour to be published annually in the Club Year Book, during his or her subsequent lifetime.

4. ENTRANCE FEE AND ANNUAL SUBSCRIPTION -

(a) Subject to alteration by the Club in General Meeting hereafter the entrance fee shall be One Pound per capita with an annual subscription of Eight Pounds (single) and Twelve Pounds (joint – up to three people); Husband and wife to be treated as partners as will parent and child.  Junior membership is for young people up to the age of 16 years at the reduced subscription of Two Pounds, this to include a Club Badge but no voting rights until they become a full member. Junior members who join in their own right will also receive a Year Book. Full members must be a minimum of sixteen years of age. The liability of members is limited to the amount of their subscriptions.  No one shall be deemed a member or be entitled to the privileges of membership until his or her entrance fee and subscription shall have been paid.  No member shall be entitled to Specials at any show held after 31st January unless the annual subscription has been paid prior to the date of closing of entries.  The financial year runs from 1st January to 31st December.

(b) Members wishing to resign from the Club shall express their wish in writing to the Honorary Secretary one month prior to 31st December in any year in which they wish their membership to cease.  Otherwise they shall be held to continue their membership, and shall be liable for their subscription for the then current year.

(c) In the event of any member failing to pay the annual subscription on or before 31st December in any one year, his or her name shall be omitted from the List of Members in the Club Year Book for the following year, and provided the subscription is still unpaid on 30th June following, it would be necessary, upon his or her desiring again to enter the Club, that he or he should be re-elected, and pay on re-election the entrance fee as well as the subscription for that year.

(d) Any member shall be entitled to become a Life Member on payment of a sum of £100 after a period of five years concurrent annual membership and shall thereafter be entitled to all the privileges of membership without further payment.

(e) Honorary Life Office-Bearers may be elected by the Committee and, on approval by the Annual General Meeting, they shall be entitled to all the privileges of membership without payment of any annual or other subscription.  This shall only be done in recognition of great services to the breed.

5. MANAGEMENT -

(a) The affairs and management shall be vested in the hands of Officers and Committee of the Club.  Four shall form a quorum throughout Committee Meetings of the Club, of which fourteen clear days' notice shall have been given by the Honorary Secretary.

(b) The Chair shall be occupied by the President, and in his or her absence, by the Vice-President.  In the event of both being absent, the members present shall elect a Chairman for the meeting.  The Chairman shall have a casting vote only, the Honorary Secretary and Honorary Treasurer having no right to vote.

(c) In the event of any vacancy arising in the offices of President, Vice-President, Honorary Secretary, Honorary Treasurer, Auditor, or on the Committee by death, resignation or otherwise, the Committee shall have power to fill the same by co-option.

(d) The Committee shall have power to deal with any question not provided for in these Rules.  

6. CLUB PROPERTY -

The property of the Club shall be vested in the Committee and in the event of the Club ceasing to exist, a General Meeting shall be called to decide the disposal of any assets, all subject to any reversionary interests stipulated by donors.

7. MEETINGS AND ACCOUNTS -

(a) The Annual General Meeting shall be held before mid July, to be arranged by the Committee.  The Honorary Secretary shall call General Meetings, fourteen clear days' notice of all General Meetings being given in writing by the Honorary Secretary, such notice to contain an agenda.  Items for inclusion on the Agenda shall be notified in writing to the Honorary Secretary not later than 28 days before the Meeting.

The Annual Abstract of Accounts, duly certified, shall be issued with the notice of the meeting, and the Honorary Treasurer shall submit a statement of the financial position at the date of the meeting.  All accounts shall be open to inspection at said Annual General Meeting.

(b) Three Committee meetings shall be held in each year, the dates and venues to be by mutual agreement of the Committee members.  Other meetings shall be held as considered necessary by a majority of the Committee, and the Honorary Secretary shall have power to transact such business as necessary by letter with the President, Vice-President, Honorary Treasurer and all Committee members.  

(c) The Committee shall have power to call additional General Meetings at any time deemed necessary.

(d) On receipt of a requisition signed by twelve members of the Club, the President or the Honorary Secretary shall call an Extraordinary General Meeting giving at least twenty-eight days notice thereof for the purpose of conducting the intimated matters of the Agenda only.

8. CUPS, SPECIAL PRIZES, Etc. -

The Club Cups and Trophies shall be insured by the Honorary Secretary through an appointed firm of jewellers.  The Club Cups shall be offered for competition at Shows at the discretion of the Committee or appointed Show Sub-Committee or as the donors stipulate.  These shall be claimed by the winners immediately after the Show if they wish to receive them.  Members winning cups or other prizes which are only to be held by the winner for a given period of time, shall return same as directed by the Trophies Steward appointed by the Committee, whom failing by the Honorary Secretary, on receiving notice from him.  Notification of the winning of Specials shall be made to the successful exhibitors by the Honorary Secretary.  Club Specials shall be allocated at the discretion of the Committee.  

The Club will support all other Registered Cairn Terrier Breed Clubs within the United Kingdom by guaranteeing Shows to an equal extent, provided that such Clubs accept the Cairn Terrier Club Judges pari passu.

9. BANKING ARRANGEMENTS -

A banking account shall be opened in the name of the Club into which all revenue of the Club shall be paid and from which withdrawals shall only be made on the signatures of three or more Officials, one of whom may be the Honorary Treasurer, the same condition to apply in the case of security deposits.  No two members of one family or partnership may hold signing authority simultaneously.

Interest bearing deposits may be made in Building Societies or other Institutions at the discretion of the Committee from time to time.  Identical signing authority will apply for withdrawals from Building Society or other Institutional investments or deposits as apply to banking or security deposits.

10. EXPULSION OF MEMBERS -

Any member who shall be suspended under Kennel Club Rule A42.j.(5) and /or any member whose dog(s) is/are disqualified under Kennel Club Rule A42.j.(9) shall, ipso facto, cease to be a member of the Club for the duration of the suspension and/or disqualification.  If the conduct of any member shall, in the opinion of the Committee of the Club, be injurious or likely to be injurious to the character or interests of the Club, the Committee of the Club may, at a meeting, the notice convening which included as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him.  Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint, and advising him of the place, date and hour of the meeting that he may attend and offer an explanation.  If at that meeting a resolution to expel is passed by a two-thirds majority of the members present and voting, his name shall be forthwith erased from the List of Members, and he shall cease for all purposes to be a member of the Club, except that he may within two calendar months appeal to the Kennel Club upon and subject to such conditions as the Kennel Club may impose.  Breaches of the Cairn Terrier Breeder's Code of Conduct, as adopted in 1989, shall be considered under this Rule.

11. The Rules and Regulations, or the Breed Standard shall not be altered, rescinded, or added to, unless due notice is given to the Honorary Secretary 28 days previous to the Annual General Meeting, for inclusion in the Agenda and such alterations shall not be brought into force until the Kennel Club has been advised and given its approval of the alterations.

12. The Club shall not join any federation of Societies or Clubs.

13.

(a) The Cairn Terrier Club shall recognise The Kennel Club as the final Court of Appeal in any matter of dispute.

(b) The Officers acknowledge that during the month of January each year Maintenance of Title fee will be credited to the Kennel Club by Direct Debit for the continuance of registration, and that by 31 July each year other returns, as stipulated by the relevant Kennel Club Regulations, will be forwarded by the Honorary Secretary to the Kennel Club.

(c) The Officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the Club which may occur during the course of the year.

14. A copy of these Rules shall be sent to every person on becoming a member of the Club.

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